(This feature is available in BCSS Diamond and Virtual.)

Discount % Enter a discount (in decimal form) on the Buyer Edit Screen to have the percentage deducted from the buyer's invoice.

Important! In Program Setup (Sales), 'Show Buyers Work Area' must be checked to display the Buyers Work Area. ('Check this box...' must be checked to present a list of Buyers when the Sales Invoice is opened.)

BCSS Buyer Records are comprehensive yet easy to use. Each record can include a number of identifiers and notes, making Buyer Management easy, precise and thorough.

Access the Buyers Work Area in BCSS by selecting 'Buyers' under the Work-Areas Menu:

Selecting Buyers from the Work-Areas Menu displays the Buyers Menu at the bottom::

Buyers are listed by ID and Name. Click on the headers named ID and Name to sort the list. Click again to reverse the sort. Use the scroll bar on the right (not shown) to locate a Buyer:

(Note: Buyer names should be 'last-name-first' for sorting and locating names.)

Click these options on the Time Sort Bar to view Buyers Records which have been added or edited today, in the last 7 days, last month or last year:

Click 'View All' to see all Buyer Records.

Select a Buyer Record by clicking on the Record. (The background color will turn dark blue.)

The Details Area at the bottom shows information related to the Buyer selected:

The General Tab shows contact information.

The Demographics tab shows possible descriptors for the Buyer. (Demographics are 'labels' (like Income, Employer, etc.) that can be assigned to any Buyer, then reports may be generated based upon Demographics.

The History tab lists past purchases made by the Buyer.

Notes are additional information for shop eyes only.

(Note: Information cannot be edited on the Details screen. See Edit Buyer below.)

Add a New Buyer

Select New Buyer in the Buyers Menu. This screen opens: (Resize it if necessary.)

The next available Buyer ID is auto-entered.

Enter as much information as desired. Enter a birth date and check Send Mailings if applicable.

Click the Demographics tab to enter that information or click OK to save the Record.

User Text

The last field on the Demographics screen is 'User Text'. ('User' simply means that the person using BCSS determines what the text will be, hence, the word, 'user'.)

Any 'string of characters' may be entered as 'User Text' to uniquely identify a Buyer or Buyers, then in reports Buyers may be grouped or singled out by their respective User Text.

For example, enter 'best' in this field for your 'best Buyers'. Later on create a Report and use the User-Text as the search parameter (or report filter), entering 'best' (without quotes).

Edit an Existing Buyer

Double click on a Buyer Record to open its Edit Screen.

Discount % Enter a discount (in decimal form) to have the percentage deducted from the buyer's invoice.

Change any information or add Notes then click OK to save changes. Note that a Buyer may be marked as Inactive at any time. This is useful for excluding 'Inactive Buyers' from Buyer lists.

Delete a Buyer Record

Select a Buyer Record from the List and click Delete Buyer in the Buyer Menu. Some records cannot be deleted if they are tied to active transactions.

Open a New Sale (F6)

Select a Buyer then press F6 (or click New Sale in the Buyers Menu, or New Sale in the Quick Links Menu). The Sales Invoice will open with the Buyer's information pre-entered.

IF the Buyer was not selected prior to choosing one of the three options, the Sales Invoice will be preceded by list of Buyers. Select one to proceed.)

Please see Sales for New-Sale Instructions.

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