Settle for $0 - Process settlements for $0 to remove old settlements that were not entered in BCSS, and/or to process mall charges that are equal to or more than the consignor's balance due. The program will create at least one payment record even if both payment types are 0 (for single settlements but not for batch settlements).

Settlements Grouped with Sales - BCSS reports now display settlements with their associated sales.

Consignor Bonus for Store-Credit Settlement - Give an automatic bonus to Consignors who settle for store credit. In Program Setup on the Consignors Screen, set the bonus amount in 'Bonus for Store Credit Settlement'. When 'Credit' is selected as the settlement payment method, the bonus is auto-applied. (not available with batch settlements)

Save paper! Print Settlements two per page. On the New-Settlement Screen check 'Print 2 settlements per page (for settlements with fewer than 5 items).' (This feature was recently added. If it is not present in your BCSS, please email support to update your program.)

Include Layaways in Settlements by checking 'Include Layaways in Settlements' in Program Setup, Consignors Tab.

Deduct an Amount from Each Settlement by entering the amount on the Batch-Settlement Screen.

If Store Credit is being collected on the settlement, the payment method will be set to Store Credit.

Please Note: The prevailing consignor split percentage is the percentage recorded in each item record (which may be different from the default percentage recorded in the Consignor Record). Correct incorrect percentages (for unsold or unsettled items) using the Percentage Tool in the Consignors Work Area.

When making settlement payments, the best thing is to pay settlements by check or use money not from the till. It will simplify matters to reserve the till for sales only. In most situations sales clerks won't be doing settlements. There is currently no way to know from whose till a payment was made, other than restricting employee access to settlements and not paying settlements from sales tills.

About Settlements

A 'Settlement' is the resolution of a Sale, allocating sales proceeds to the Shop, Consignor (and Employee if applicable). When a Sale is completed the program places each consignor's proceeds in 'suspense' until you tell the program what to do with the proceeds (pay out by Check, Cash, PayPal, Store Credit or Gift Certificate).

A 'Sale' increases Shop Income, Consignor and Employee Balances.

A 'Settlement' decreases Shop and Consignor Balances Due. Employee Balance Due remains the same.

Split Settlements

When the payment is automatically split on a new-settlement document, the first amount is the amount that the consignor owes for in-store purchases. The second amount is the amount remaining after covering store purchases.

Pay the first amount by selecting Store Credit from the drop-down list. Pay the second amount by Cash or Check. If the first amount is not paid by Store Credit, the account balance will become negative (which can be resolved on the next settlement, because the program will remember the amount owed.)

Using Consignment Software for Settlements

Best Consignment Shop Software records Consignor inventory received and sold.

When a sale is saved, BCSS computes the amount owed the Consignor (and sales person in Diamond and Virtual) and records the items sold in a 'Settlement Document' and prepares a Disbursement Record.

• Settlements can be processed in batch or for one item at a time (with control of what items are to be settled and how).
• Consignors may be paid in Cash, by Check, by Gift Certificate or in Store Credit.
• Payments to Consignors may be split two ways using any two of the four options listed above.
• A Settlement can be increased or decreased manually.
• RIGHT-click on the Settlement Items for a menu of functions like edit, delete, etc. Double click on a settlement record to open its Edit Screen.
• Settlements will not be listed for settlement if the amount of the settlement is below the amount stipulated in Program Setup (Consignors).

If QuickBooks is used in conjunction with BCSS, QuickBooks requires that checks be written for all disbursements so BCSS only exports check disbursements to QuickBooks. This will cause a discrepancy in Current Funds between BCSS and QuickBooks, so follow the QuickBooks discipline of using checks for everything. This means no settlements for credit.

Correcting Settlement Errors

An erroneous settlement can be deleted. All related inventory entries will be reversed. The next time a settlement is processed for the consignor, the inventory items will be presented again for settlement.

It is not possible to delete a commission document. Related Settlement disbursement documents also cannot be deleted, but they can be edited. If a disbursement document status is set to 'Not Approved', the amount will not be included in report totals.

Settlement amounts can be credited to a Consignor's account to fund purchases of store merchandise. To do this, choose 'Credit' as the payment method in the payment area at the bottom right of the Settlement screen. There are two payment lines in the payment area to facilitate splitting the payment into two parts as needed.

Corrections to settlements may be made for unsold items and sold items which have not been settled. To do that, select the Consignor and click on Percentage Tool in the Consignor Work Area Menu, and make the appropriate changes.

Important Disbursement Adjustment

If a Settlement is deleted, go to the Disbursements Work Area and mark the corresponding disbursement as canceled.

For free email support, send us an email. (Add the domain name mm.st to your email program's Approved Senders List or White List to lessen the chance that spam filters will block our emails to you. (Instructions) For phone and remote PC help, contact: Joy Archer, enJoy Consigning Services, 972-898-7921 (NY), Email, or Computer Mechanics, 800-448-1436 (MI), email.