(Inventory is entered at the time of sale in BCSS Intro. The instructions below apply to BCSS Deluxe, Diamond and Virtual where inventory is entered prior to or at POS.)

Helpful Tip: When entering a few or several items with a 'Check-In Date' other that the current date, set the computer's time clock to the desired date (see Windows Help) to avoid having to edit the date for each item on the Inventory-Add Screen. This might be preferable, for example, when entering inventory prior to opening a new store and not wanting the discount schedules to start ticking until opening day.

Important: To avoid problems with invoice numbers, use those assigned by BCSS. If custom numbers are used, they may not be longer than 9 (nine) characters.

Entering inventory prior to POS creates an inventory record for each item (optionally with a picture of the item), and makes the following functions available (which are not available in Intro):

• Categorize inventory for labels and reports
• Batch delete by category and/or consignor
• Edit each inventory record
• Track ownership, location, disposal, Consignor % and current status
• Track price history including % Discount, Current, Original and Lowest Prices
• Create detailed reports showing Quantity, Consignor, Category, Sales Location, Date In, Date Discounted, Date Of Last Sale, Item Id, % Share, Description and Details
• Reprint price labels if needed
• Manually or automatically discount unsold items
• Read and print bar codes
• Auto enter items to sales invoice
• Manage Resales and Rentals

Note: Add a Consignor before entering his or her inventory.

Add New Inventory (F3)

Select a Consignor and press F3. The New-Item Screen will open with the Consignor's ID, Consignor % and Date auto-entered. Quantity will be entered as 1 (for convenience) and may be changed.

The Item ID will be the Consignor ID + Item Number (example: If 'Lin' was entered as the Consignor ID for 'Lincoln', the Item ID of 'Lin-5' would indicate that the item belonged to Consignor Lincoln and is the 5th consigned item by Lincoln).

Label Description - This description appears on the Price Label. Space on the label is limited to 20 characters so make the description as descriptive as possible. Use the words that best describe the item.

Select a Category - Use the drop-down arrow to present a list of categories then select a category.

(To set up categories, click on File on the Main Menu, then Inventory then Categories.)

If the selected category is associated with User-Defined Groups, selecting the category will change the names of the fields 'User-Defined Inventory Group*' to the Group-Defined Names. In the following example, the category 'Beds' has been associated with the User-Group named 'Style' so when the category 'Beds' is selected (above), 'User-Defined Inventory Group 1' becomes 'Style'.

Clicking the blue down arrow to the right of 'Style' presents a list of different types of materials (Brass, Oak, Pine), one of which (Brass) may be selected to further describe the item. In this example, the category 'Beds' has only been associated with one User Group (Style) so there are no other User-Defined Groups available for the category 'Beds'.

Details Field - This description will appear on Detailed Price Labels and Detailed Inventory Reports. Enter up to 100 characters.

Scan a Bar Code - Click in the Bar-Code Field and scan a bar code to enter an item. (Of course most used items won't have bar codes.)

Change the Consignor % (in decimal form) if necessary. (This is the share of the sale the Consignor is to receive. The default of 40% is set in Program Setup and may be changed.)

Enter a Selling Price.

Select a Sales Location if applicable. (This can be another store location, for example, or area within a store. Locations are set up in Program Setup, Networking.)

Click on New Picture and navigate to the location (on the computer) of the picture. Click on the picture file to add the picture to the item record.

Add a Picture from the Internet - When adding a new inventory item or when editing an existing inventory record, enter the URL of the image in the field named 'Picture URL' and click OK.

The path to the image will be added to the BCSS database. The actual image will reside on the server.

Check either of these options if applicable. Buy Outright is an item that is purchased and resold. Rentals are items that are rented out for a fee.

Press Cancel

to clear the entries and close the screen or

Press OK

to save the Record.

To view the newly-added item, go to the Inventory Work Area and use the Scroll Button (not shown) to scroll down to the last Entry in the Inventory List:

or select the Consignor from the List of Consignors and use the Items Tab in the Details Area to view that Consignor's Items:

Please note: The Inventory ID can only be edited on the Batch-Edit Screen. This makes it easy to see other IDs and avoid duplicating IDs.

Edit One Inventory Record

Go to the Inventory Work Area Menu:

Click on the Item to be edited. The line will turn dark blue to indicate that the item has been selected.

Select Edit Item from the Inventory Menu:

(Alternatively, to open the Inventory Edit Screen, just double click on an Inventory Record.)

Click on the Notes Tab at the top to add notes if desired.

To add a picture of the item, click

then navigate to the location of the picture and select the file. (If the computer is connected to the Internet, the location of the images can be an online destination.) When the next picture is added for another item, BCSS will return to the same location on the PC. The default folder location for inventory pictures can be set in Program Setup > Inventory.

Make any changes on the General screen and click OK to saves changes.

Delete One Inventory Item

In the Inventory Work Area, select an item from the table. Right click on the item and choose Delete (or select the item and choose Delete Item in the lower-left menu).

Also see Batch Add-Edit-Delete Inventory.

For free support, send us an email. (Add the domain name mm.st to your email program's Approved Senders List or White List to lessen the chance that spam filters will block our emails to you. (Instructions) For phone support please contact Joy Archer, enJoy Consigning Services, 972-898-7921