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Print Address Labels for Consignors
Instructions for printing address labels for consignors are the same for BCSS Intro, Deluxe, Diamond and Virtual. (Diamond and Virtual also prints address labels for buyers using these same instructions.)
Address Labels are printed on 2 5/8" x 1" adhesive labels, 3 across, 10 down, 30 labels per sheet. The Avery Label #s are 5160 (LaserJet), 8460 (bubblejet) and 4144 (dot matrix).
Before attempting to print labels, in BCSS go to File, Program Setup, Printers and designate a printer for 'Print Documents'. A Document Printer is any laser-style or dot matrix printer that commonly prints on standard 8.5" x 11" letter-size paper. In BCSS, Consignment Agreements, Reports, Sales Receipts and sheets of Labels can be printed on standard letter-size paper.
Before attempting to print with BCSS, first confirm that the printer is working. Hold down the control key (now) and press P. On the next screen select your printer and click OK or Print. This page should print.
Identifying and Grouping Consignors for Address Labels
Any Consignor can be identified in BCSS by:
Consignor activity in BCSS can also be used to identify Consignors:
Any combination of the above identifiers can be used to create a group or list of consignors for mailing labels.
Open the Address-Labels Screen
To access the Address-Labels Screen, select Labels on the Main Menu:
For all BCSS editions, the Labels Screen will be presented. (Applicable sections of the Screen are shown below.)
Group Consignors for Labels
Tell BCSS exactly for whom Address Labels should be printed by making settings on the Address-Labels Screen.
Example 1: To print labels only for Active Consignors who are to receive Sales Reports, check Active Only and check Sales Reports:
Example 2: Print labels only for All Consignors with Account Balances between $50 and $200 - Check All. Check Account Balance and enter 50 and 200 in the From and To fields:
Account Balance must be checked for the $50-$200 range to apply.Sort Print Output
Before printing, decide in which order the labels should be printed. Select from ID, Name, New-Item Date or Settlement Date to group the labels for orderly tagging:
Print the Labels
Select Mailing Labels on Avery Stock:
Labels will be displayed on a 'Print-Preview Screen'. If undesirable names appear or if some are missing, close this screen and change the settings to add or delete names, then preview again. If the labels are correct, use the Printer Icon to go to the Windows Print Setup Screen:
Test Print
Print one sheet of labels on a blank white sheet of paper (not a sheet of labels). Place that page over a blank sheet of labels, square them and hold them up to light to verify that the print aligns with the labels.
If the labels are printing correctly, shut the printer off and turn it back on to clear the print job. Repeat the printing steps above and print only one sheet of labels for a second verification. If that's OK, add more sheets of labels to the printer tray and finish printing.
Note: It might be better to feed one sheet of labels at a time to avoid the risk of paper jams, out of ink and other unsuspected interruptions to printing.
If labels are printing incorrectly -
1. Turn the printer off to stop the printing process.
2. Go to Start > Settings > Control Panel > Printers. Click on the listing for your printer. Click on 'Document' then Stop Printing.
3. Turn the printer back on and clear the paper.
4. Change settings on the BCSS Labels screen to add or omit labels.
5. Use the Label Margins Adjustment Settings to properly align print position (and record these numbers for future reference): Most laser-style printers use margin settings (Left) 350 and (Top) 800-850. For 'All-in-One' fax/printer/copier/scanners, try settings of (Left) 350 and (Top) in the 1900 to 2100 range. For the Hewlett-Packard All-in-One: 1500
If the last column of labels is cropped with a left-margin setting of zero, try a negative number.
(Large changes in these values are necessary to see noticeable changes in print position.)
6. Repeat these steps until the labels are printing correctly.
Partial Sheet of Labels
If a partial sheet of labels is being used, count the number of used labels on the sheet and set Print Labels from # to the next highest number. This will tell BCSS to skip the first used label locations and start printing on the first available label on the sheet. Remember to feed the partial sheet of labels with the used section first. Another method is to print only full rows of labels (if fewer than 30) then feed the unused end of the sheet of labels first to print the remaining labels.
The problem some printers might have is feeding a partially-used sheet correctly. An option is to print a number of labels that matches the number of labels remaining on the sheet and feed the sheet, unused end first.
Repeat Labels
For those addressees that are used repeatedly, consider downloading Microsoft's Address Labels Template from http://office.microsoft.com/en-us/templates/TC011832781033.aspx?CategoryID=CT102530721033. Enter the addresses once and save the file. Print the file as more labels are needed and/or store the printed labels in folder.
Tip:
If only a few labels are needed or the consignors for whom labels are needed can't be grouped or isolated using the available settings, edit each Consignor record by adding some unique text to the User Text field. Enter the word 'label' for example, then for report settings, enter 'label' (no quotes) in the User Text field. Only Consignor records marked with the unique User Text 'label' will be included.
This can also be done using the User Date field. Enter the same date for each Consignor then in report settings check User Date and enter the unique date. Only those consignors with that date in their User Date field will be included.
Related:
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