Batch Functions Previous   Top   Next   

(Inventory is entered at the time of sale in BCSS Intro. The instructions on this page apply to BCSS Deluxe, Diamond and Virtual for inventory entered prior to POS.)

Using batch entry, copy/paste or type a path to an inventory-item picture when adding it to inventory. At POS clerks will be able to view a picture of the item to know that price tags have not been switched.

A Print Button has been added to the Batch-Enter Screen for Thermal Price Labels.

Please note: A description is required for each item. The item will not appear for labeling if a description is missing. At least enter a period or underscore in the description field.

Batch Inventory Entry - Enter multiple Inventory Items for one Consignor.

Select Consignors from the Work-Areas Menu:

Select a Consignor from the Table.

Select Batch Enter from the Consignors Menu:

(Alternatively, select Batch Enter in the Inventory Work Area and select the Consignor from the list. - not shown here)

The next available item numbers for the selected Consignor are listed.

To add an item, click on the blank Description cell for the first item number in the first row.

Add the Description for the New Item (up to 20 characters).

Repeat for Category, Details (up t0 100 characters), Price and Quantity.


User-Defined Groups

The are 4 columns for User-Defined Groups. Click on 'None' to select from drop-down menus but note that selections may not be made if the Category chosen has not been associated with Groups.


Inventory Pictures

If applicable enter the path to an image for the item like C:\Images\sofa211.jpg (for an image stored on the computer) or http://www.myserver.com/images/sofa211.jpg (for an image stored online).

If a path has been entered in Program Setup (Inventory) in the field named 'Default Picture File Location', that path will be pre entered in the image field on the Batch Enter Screen.

Repeat for each new item.

Printing Labels

Important! If sheet labels are to be printed for newly-added items, print them BEFORE selecting OK. A pop-up message will appear asking if this is to be done. This does not apply to Zebra Thermal Labels. For Thermal Labels, batch enter items then follow the procedures for printing price labels.

If the Batch-Enter Screen has been closed before labels are printed, or if labels need to be printed again for items added (for any date or date range):

Batch Inventory Edit

Use Batch Edit to change values for more than one Inventory Item.

Select Inventory from the Work-Areas Menu:

Select Batch Edit from the Inventory Menu:

On the subsequent screen, click on any cell and enter new information. (Some cells provide drop-down menus for quick selection.)

When finished, click OK to save changes.

Batch Inventory Delete

Batch delete will not delete an item unless it has been sold, has a quantity of zero and has been settled.

To delete all inventory prior to a given Last-Sold Date or by Consignor or by Inventory Category, select Batch Delete from the Inventory Menu.

Items may be deleted for individual consignors, individual categories, or all items with quantity = 0 if 'All Consignors' or 'All Inventory' is selected.

A screen will appear confirming the deletion.

Deleting Select Items

Create a category named Delete.

Open the Batch Edit Screen (Inventory Menu)

and assign the Delete category to items to be deleted.

Next, open the Batch Delete screen.

Set the date as needed.

Select the Delete Category from 'And/or From This Inventory Category'.

Press OK. All items in the Delete category with In Dates prior to the date set on the Batch Delete screen will be deleted.

Delete, Donate, Return, Transfer to House by Bar Code

Please see Dispose of Unsold Inventory

Related: Undelete Inventory

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