Using batch entry, copy/paste or type a path to an inventory-item picture when adding it to inventory. At POS clerks will be able to view a picture of the item to see if price tags have been switched.| Batch Inventory Functions | Home Previous Top Next |
(Inventory is entered at the time of sale in BCSS Intro. The instructions on this page apply to BCSS Deluxe, Diamond and Virtual for inventory entered prior to POS.)
Instructions on this page are for working with Consignment items in batch. For batch processing Buy Outright items, please see Batch Buy Outright.
Using batch entry, copy/paste or type a path to an inventory-item picture when adding it to inventory. At POS clerks will be able to view a picture of the item to see if price tags have been switched.
A Print Button has been added to the Batch-Enter Screen for Thermal Price Labels.
Do not click on rows below the last entry row. BCSS will remember the last row clicked on. If a blank row below the last row is clicked prior to printing, blank labels will be fed from the printer and extra blank inventory records will be created.
Do not leave the Batch-Enter Screen before saving entries (by clicking OK or selecting one of the label options. Otherwise there is a high probability of duplicated item numbers.
Do not change item IDs when batch editing. Delete incorrect items and reenter them using the correct Consignor ID.
Batch Inventory Entry - Enter multiple Inventory Items for one Consignor.
Select Consignors from the Work-Areas Menu:
Select a Consignor from the Table.
Select Batch Enter from the Consignors Menu:
(Alternatively, select Batch Enter in the Inventory Work Area and select the Consignor from the list. - not shown here)
The next available item numbers for the selected Consignor are listed.
To add an item, click on the blank Description cell for the first item number in the first row.
Add the Description for the New Item (up to 20 characters).
Repeat for Category, Details (up t0 100 characters), Price and Quantity.
User-Defined Groups
The are 4 columns for User-Defined Groups. Click on 'None' to select from drop-down menus but note that selections may not be made if the Category chosen has not been associated with Groups.
Inventory Pictures
If applicable enter the path to an image for the item like C:\Images\sofa211.jpg (for an image stored on the computer) or http://www.myserver.com/images/sofa211.jpg (for an image stored online).
If a path has been entered in Program Setup (Inventory) in the field named 'Default Picture File Location', that path will be pre entered in the image field on the Batch Enter Screen.
Repeat for each new item.
A box has been added for entering the number of the last row to be printed. Type in the number of the row or chose a number from the drop-down menu. This should avoid printing labels beyond the last item entered.
Check 'Label Qty = Item Qty' to print a number of labels equal to the number of items entered in inventory.
Click 'Print Agreement And Item List' to print the Consignment Agreement and a list of the items entered.
When all is finished click on the type of label to be printed.
If not labels are to be printed at this time, click OK to save items to inventory. Print labels later using the settings on the Labels Screen (found by clicking Labels on the Main Menu).
Printing Labels
Important! If sheet labels are to be printed for newly-added items, print them BEFORE selecting OK. A pop-up message will appear asking if this is to be done. This does not apply to Zebra Thermal Labels. For Thermal Labels, batch enter items then follow the procedures for printing price labels.
If the Batch-Enter Screen has been closed before labels are printed, or if labels need to be printed again for items added (for any date or date range):
Batch Inventory Edit
Use Batch Edit to change values for more than one Inventory Item.
Select Inventory from the Work-Areas Menu:
Select Batch Edit from the Inventory Menu:
On the subsequent screen, click on any cell and enter new information. (Some cells provide drop-down menus for quick selection.)
When finished, click OK to save changes.
Batch Inventory Delete
Batch delete will not delete a consignment item unless it has been sold, has a quantity of zero and has been settled. Batch delete will remove buy-outright items that have a quantity 0 without checking for a settlement.
To delete all inventory prior to a given Last-Sold Date or by Consignor or by Inventory Category, select Batch Delete from the Inventory Menu to view this screen:
Items may be deleted for individual consignors, individual categories, or all items with quantity = 0 if 'All Consignors' or 'All Inventory' is selected.
When settings are satisfactory, press OK. A screen will appear confirming the deletion.
Please note that Batch Inventory Delete (and Deactivate Consignors) will not reduce the size of the overall database but these functions will improve performance by not including deleted (or deactivated) records in drop-down menus and lists.
The overall size of the database may be reduced manually by tech support. Inventory Items and Inactive Consignor Records can be permanently removed from the database but audit trails would be destroyed for the records removed.
Deleting Select Items
Create a category named Delete.
Open the Batch Edit Screen (Inventory Menu)
and assign the Delete category to items to be deleted.
Next, open the Batch Delete screen.
Set the date as needed.
Select the Delete Category from 'And/or From This Inventory Category'.
Press OK. All items in the Delete category with In Dates prior to the date set on the Batch Delete screen will be deleted.
Delete, Donate, Return, Transfer to House by Bar Code
In the Inventory Work Area, select Actions by Bar Code to scan bar codes and select which items to donate, return, transfer to the house account or undelete. Click in the Bar-Code Field, scan bar codes, review the list and select which items to process, then click Record/Print/Exit.
Related:
For free email support, send us an email. (Add the domain name mm.st to your email program's Approved Senders List or White List to lessen the chance that spam filters will block our emails to you. (Instructions) For phone and remote PC help, contact: Joy Archer, enJoy Consigning Services, 972-898-7921 (NY), Email, or Computer Mechanics, 800-448-1436 (MI), email.