(This feature is available in BCSS Deluxe, Diamond and Virtual.)

Please Note: The prevailing consignor split percentage is the percentage recorded in each item record (which may be different from the default percentage recorded in the Consignor Record). Correct incorrect percentages using the Percentage Tool in the Consignors Work Area.

Aged Batch Settlements

Aged Batch Settlements includes only sales for prior months. Use Batch Settlements for sales in the current month.

Note: Aged-Batch Settlements will include the current month's settlements if a minimum days between settlements is specified on the Consignors Tab in Program Setup.

Note: Setting a minimum amount for settlement on the same Consignors Tab will exclude all settlements for less than the amount stipulated (for Aged-Batch Settlements).

These settlements require special processing and are not included in Aged Batch Settlements:

1. Consignors with negative store credit
2. Consignors owing mall charges
3. Consignors from whom items have been purchased items outright

Why are values carried out to 4 and 5 decimal places in BCSS? For accuracy. With only 2 decimal places, a sum of (percentages times amounts) won't equal the percentage applied to the total of the amounts. The inaccuracy becomes more important for large settlements.

Process Aged Batch Settlements

Access Settlements from the Work-Areas Menu:

Select Aged Batch Settle from the Settlements Menu.

The screen lists all Consignors who have Settlements due along with Consignor ID, Settlement #, Amount, Sales Value and Date of Last Settlement (if any).

Check all Consignors whose accounts are to be settled. (Use 'Check All' and 'Check None' for convenience.)

Select a Payment Method. If groups of Consignors are to be paid by different methods (Cash, Check, PayPal, Credit, Gift Certificate), select the payment method and only select Consignors who are to be paid by that method. (Ignore the check # if Consignors are being paid other than by check.)

Click 'Save, Print, Exit' to print or 'Save and Exit' to save the transaction without printing.

The Batch Settlement screen will close leaving the Settlements Work Area in view.

In the background BCSS will make the necessary calculations and adjustments to accounts and prepare checks for printing where appropriate.

Proceed to Disbursements to print checks and/or to Employees to pay commissions, or do these at another time.

Important Disbursement Adjustment

If a Settlement is deleted, go to the Disbursements Work Area and mark the corresponding disbursement as canceled.

Situation: We settled accounts for last month and didn't print the checks until we made a few corrections to final settlements. When I went back to print the multiple checks the settlements were no longer available and somehow the consignors were settled for the 1st and 2nd of this month. I thought I could go back to the previous settlements by selecting the aged batch settlement tab and they aren't there either.

Solution: Delete settlements for last month and cancel the payment records, then redo the settlements using Aged Batch. That will automatically exclude settlements for the current month.

Email Support (Add the domain name mm.st to your email program's Approved Senders List or White List to lessen the chance that spam filters will block our emails to you. (Instructions) For phone and remote PC help, contact: Joy Archer, enJoy Consigning Services, 972-898-7921 (NY), Email, or Computer Mechanics, 800-448-1436 (MI), email.