(This feature is available in BCSS Deluxe, Diamond and Virtual.)

Buy Outright

The Inventory Report Screen now has a filter for Buy-Outright-Only items. When that filter is selected the report will show item cost instead of price.

BCSS is designed to assist store owners in maximizing sales revenue by supporting a variety of sales types: consignments, consignor and employee credit purchases, layaways, rentals and resale (or 'Buy Outright').

To 'Buy Outright' means to purchase items and resell them. In BCSS, sellers of items will be handled as 'consignors'. Create a Consignor Record for each seller to track items bought from them and payments made to them.

Enter Buy-Outright Items in Batch

1. Create a Consignor Record for the seller or select a Consignor (as seller).
2. Select the seller from the list of Consignors in the Consignor Work Area.
3. Click on Batch Buy Outright (lower left).
   • Batch Buy Outright can also be accessed (under Inventory on the Main Menu) and (in the lower-left menu in the Inventory Work Area). These options require selecting the Consignor Record before opening the batch screen.
4. The first row in the table will suggest the next available item # for the seller.
5. Click in the Description Box and enter up to 20 characters (usually what the item is, like jacket, couch, etc.)
6. Category and Details are optional. Details can be up to 100 characters.
7. Enter Sell and Buy Price and Quantity.
8. 'Location' refers to the physical location of the item - a department in the store, another store location, etc.
9. Bar codes will be auto entered.
10. User-Defined Groups will be listed if they are being used.
11. If applicable enter the path to an image for the item like C:\Images\sofa211.jpg (for an image stored on the computer) or http://www.myserver.com/images/sofa211.jpg (for an image stored online). (If a path has been entered in Program Setup (Inventory) in the field named 'Default Picture File Location', that path will be pre entered in the image field on the Batch Enter Screen.)
12. Select the type of label to be printed or click OK to save entries (and print labels later).

Enter Buy-Outright Items One at a Time

1. Create a Consignor Record for the seller or select a Consignor (as seller) and press F3 to open the New-Inventory Screen.
2. The Consignor ID and next Item Number will be auto-entered. Enter information about the Item (Description, Details, Quantity, (Store) Location...)
3. Check 'Buy This Item Outright'. A 'Buying Price' field will appear and the Consignor % (upper right) will close (not needed).
4. Enter the 'Buying Price' without the dollar sign:
   
   
5. Enter the 'Selling Price' for the item (upper right) and click Ok to save. The item will be listed in the Inventory Work Area Table and in the Consignor's Items List (at the bottom of the screen, when the Consignor is selected).
   
   
6. To pay the seller, select him/her from the List of Consignors and select Settlement from the Quick List Menu:
   
   
7. Select the item being purchased.
8. Enter the amount of payment and the payment method:
   
   
9. Press Save and Exit to save the transaction, or press Save, Print, Exit to save the transaction and view it on screen (in print preview).

The settlement will appear in the list of settlements in the Settlements Work Area.

See About Checks for instructions on printing a check.

Buy Outright Accounting

BCSS is a 'Consignment Software Program'. As such it processes buy-outright transactions as consignments by adjusting the Consignor % in the background.

When the Buying and Selling Prices are entered for a buy-outright item, BCSS computes what the Consignor % would have been if the transaction had been a consignment. This is necessary to make computations correct in BCSS records, but it's not necessary for the user to know more about this process.

For information purposes, this 'Computed Consignor %' is displayed in the Item's Details. (Go to Inventory, select the Item and view the % at the bottom of the screen.) This entry cannot be edited.

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