(This feature is available in BCSS Deluxe, Diamond and Virtual.)

Discount items after they are transferred to the House Account. (details)

Print Discount Schedules on Price Tags (details)

Note: Any category that is to be discounted must refer to a correctly-formatted Discount Schedule.

Discount Aged Inventory

As inventory items remain unsold they are typically marked down in price to entice purchase. A helpful feature of BCSS is the ability to reduce the prices of unsold items over time automatically or manually.

The Discount Schedule

A typical Discount Schedule reduces sale price in increments of # of days from the 'In Date' and percentage of original Selling Price.

Three Rules

1. Time is measured in the # of days an item has been in inventory (from 'Date In').
2. Percent Discount is based upon the Original Selling Price.
3. 'Transfer to House Account' must be selected in the consignor's record for items to transfer.
4. The first 4 Discount Fields must be completed. The values cannot be zeros. There must be a 'progression'.

   For example, if there is to be no discount for 60 days but items are to transfer to the house account on day 61, then the 'Discount by' fields can be 0 but the 'After' fields (# of days) would be 57, 58, 59, 60 and 61.

   

Below is an example of a correct discount schedule for an item entered into inventory on January 1st for $100 that is to be discounted by 5% every 10 days then transferred to the house account after 50 days. (The number of days and discount amounts, of course, can be different than those shown.)

• After 10 days, on January 11th, discount original price of $100 by   5% to $95
• After 20 days, on January 21st, discount original price of $100 by 10% to $90
• After 30 days, on January 31st, discount original price of $100 by 15% to $85
• After 40 days, on February 9th, discount original price of $100 by 20% to $80
• After 50 days, the item will auto-transfer to the House Account (if 'Process discounts and transfer automatically' is check in Program Setup, Inventory). The 'Date In' shown in the House Account Record for transferred items will be the original 'Date In'.

  

Discounts Window

Because discounts are based upon the # of days since the 'Date In', discounts only need to be processed once per day. Discounts may be applied manually or automatically. Either way, BCSS will reduce the selling price by the designated amount for each item at the designated time. When the item is sold, the new discounted price is applied.

Process Discounts Automatically

To process Discounts automatically, check 'Process discounts automatically' in Program Setup, Inventory. Discounts will be processed each day when the BCSS New-Sale Screen is opened for the first time.

Each item's record can be edited to change the Discount.

Process Discounts Selectively

To prevent automatic discounting of select items, create a special category or categories for the select items and assign a discount schedule of 1 day 0%, 2 days 0%, 3 days 0%, 4 days 0%.

Process Discounts Manually

Discounting manually provides the opportunity to change the amount or date of the discount for each item.

To discount manually, click on Apply Discounts in the Inventory Menu:

Allow a few seconds for the Discounts Window to display items eligible for discounting.

The list may be sorted by clicking on the column headers (like ID, Date In, Days, etc). If there are many items in the list, the sort will take a few seconds. Please only click once and wait.

The current discount rules (set in Program Setup, Inventory) appear on the Discount Screen. Any of these values may be changed and applied to items selected for discounting. (These values may be changed permanently by resetting them in Program Setup, Inventory.)

Uncheck items not to be discounted. (Use 'Check All' and 'Check None' for convenience.) Unchecked items will reappear the next time discounts are processed.

Click OK and allow sufficient time for processing.

View One Discounted Item

Go to the Inventory Work Area:

and select the item in the list. Click the Details tab at the bottom on the screen to view information about the item:

View All Discounted Items

In the Inventory Work Area, select Discounted Items from Quick Links:

Optional: Print Discount Schedules on Price Labels

BCSS includes an option to print the Discount Schedule on Price Tags, making reprinting of price tags unnecessary after Discount Dates have been reached.

To turn this option on, click on File, Program Setup and select the Inventory Tab. Place a check in the box 'Show discount price schedule on pricing labels.' (upper left).

Some store owners prefer not to have upcoming Discount Dates known to potential buyers (so buyers won't delay purchasing until a known Discount Date). Other store owners use Discount Dates as a reason to encourage purchase: "Buy now or this item will be gone before the Discount rolls around".

Still other store owners use colored price tags for different Discount Periods so that everyone can readily see how much an item has been discounted (pink: discounted once, blue: discounted twice, etc.).

If the Discounted Price is to be shown on the Price Tag, either the Discount Schedule must be printed initially or price tags must be reprinted after Discounting.

Reprint Labels

Identifying only those items which have been discounted is easy. On the Main Menu, select Reports then Inventory to open the Inventory Report Designer screen.

Check 'Dated Discounted' under 'Make Report Settings' and enter dates in the From and To fields.

Click the type of label to be printed under 'Print the Report'.

See Price Labels for more detailed printing instructions.

Related:

Inventory Prices Explained (Current Price, Original Price, Lowest Price)

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