(This feature is available in BCSS Deluxe, Diamond and Virtual.)

House (Shop) Accounts

'House Accounts' are accounts for the shop and are used for transactions involving shop-owned items. A House Account is set up in BCSS as a Consignor Account.

More than one House Account can be used for different types of items like items for resale, unsold items donated to the shop, items of different categories, shops in different locations, accounts for individuals associated with the store, etc.

If 'Enable the House Account' is checked in Program Setup (Consignors), an account named 'House' is automatically added to the list of Consignor Accounts. This is the Default House Account in BCSS to which unsold items will be transferred (for items so designated).

Additional accounts may be set up using the New Consignor option (F2).

Enable the House Account Feature

To enable the House-Account feature, go to File, Program Setup, Consignors and check 'Enable the House Account?'. This will add the House Account to the Consignor List. This feature may be unchecked later.

The House Account may be deactivated by editing the House Account Record and unchecking 'This is a House Account', or the Record may be marked as Inactive. Both have the same effect.

If the House Account is marked as Inactive, it will still appear in the Consignor List but it will not appear in any reports for 'Active Consignors Only'.

Once the House Account is created it needs to remain in the database for reporting purposes, even if it is Inactive.

Transfers of Unsold Items may be done automatically (based upon settings made in Program Setup, Inventory) or they may be done manually (to afford more control over individual items).

Discount items after they are transferred to the House Account. (details)

Automatically Transfer Unsold Inventory to the House Account

There are 3 requirements for transferring unsold inventory to the House Account:

1. Select 'Enable the House Account' (File, Program Setup, Consignors). If Discounts and Transfers are to be done automatically, check 'Process discounts and transfers automatically.
2. Enter a 'sequentially correct' Schedule of Discounts (Program Setup, Inventory).
3. Select 'Transfer to House Account' in the Consignor Record.
   

   

Each time the New-Sale Screen is opened, any eligible items for transfer will be auto-transferred to the House Account.

Manually Transfer Unsold Inventory to the House Account:

If an item sells after transfer, of course, no settlement is paid to the Consignor.

1. In the Consignor Record select Transfer to House Account for every Consignor whose inventory is to be transferred to the House Account.
2. Under File, Program Setup, Inventory, Default Discount Rules, set the number of days when inventory is eligible for transfer to the House Account and set a price to charge for each transferred item (if applicable. If no price is specified, then the sale price will remain the same.) If a number of days is not specified or if the number is less than the previous discount category, inventory will not be transferred.
3. Select a Consignor in the Consignors Work Area.
4. Click on House Transfer:
   
   

   

5. Choose which items to transfer. (If no items are displayed, check to see that 'Transfer to House' is the disposal option set in the Consignor's Record.)
6. Click Record, Print, Exit. Again the chosen consignor must have transfer selected for disposal, etc.
7. Click OK to process selected items.
8. Go to the Consignors Work Area.
9. Select the House Account and click on Items in the Details Area to view items transferred.

Discount After Transferring to House Account

Things to know:

• The transfer to the House Account will occur first if its 'trigger date' is less than all other dates in the Discount Schedule.
• The 'trigger date' will not work in the middle of a Discount-Schedule sequence.
• There can be a number of Discount Schedules, any one of which can be set to transfer before or after discounting.
• The original In Date is preserved.
• The Discount Date (in the Inventory Work Area Details section) will be the Transfer Date.

Force the Transfer to the House Account Before Discounting

To 'trigger' the transfer to the House Account, set the number of days to elapse for transfer (30 in the example below) to less than any number of days in the Discount Schedule (40, 50, 60, 70 in the example below). In this example, the item is to transfer after 30 days then start discounting after 40 days:

• After 40 days discount original price of $100 by   5% to $95
• After 50 days discount original price of $100 by 10% to $90
• After 60 days discount original price of $100 by 15% to $85
• After 70 days discount original price of $100 by 20% to $80
• After 30 days, the item will auto-transfer to the House Account (if 'Process discounts and transfer automatically' is check in Program Setup, Inventory). The 'In Date' will be the original 'Date In'.

All days are counted from the Original In Date.

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