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(This feature is available in BCSS Deluxe, Diamond and Virtual.)

Include Layaways in Settlements by checking 'Include Layaways in Settlements' in Program Setup, Consignors Tab. Consignors can be paid before all layaway payments have been received.

Note: The only way to correct a layaway or delete an item from a layaway is to void the sale and reenter it.

While Layaways and Accounts Receivable share the similarity of installment payments, Layaways differ in two respects:

Entering a Layaway

Press F4 to start a new Layaway Sale.

After selecting a buyer (or closing the Buyer Screen without selecting a Buyer) the Sales Invoice will open with this box appearing at the bottom of the Invoice Screen:

Enter the payment schedule in the fields on the right under Enter Payments Below.

Enter the first payment and payment method:

When entering the remainder of payments, each box to the left of 'Pending' must be checked.

For the second scheduled payment, for example:

  1. Check the box to the left of 'Pending'.
  2. Click the down arrow to the right of the date to use a calendar to select the next payment due date (or type the date in).
  3. Replace 'Enter amount 2 here' with the anticipated amount of the 2nd payment.

Repeat for all scheduled payments. The total of the scheduled payments must equal the Total-Sale Amount. If so the 'Due field' will show zero.

Click 'Save' to record the sale (or 'Save, Preview, Print' to save the sale and print a receipt).

Layaways are included in reports but not Employee Account Balances or in Employee Commissions. Upon completion of the Sale, Inventory and Employee Commissions are automatically updated along with data-tracking entries.

Managing Layaway Payments

To view only open layaway records, click on Layaways on the Main Menu then select Open.

Double click on a record to open its edit window.

For the next available payment block (Payment Method, Date and Amount Paid), under 'Enter Payments Below', Check Payment Method (if it is not checked).

Enter the date, select the payment method and enter the amount (in the 'Paid' Field).

The payment schedule and amounts can be altered.

Changing the payment method from 'Pending' to something else (Cash, Visa, etc.) causes BCSS to count that payment as made (when the Save/Close or Preview and Print buttons are pressed).

After entering a payment, opt to Preview and Print or click Close to save changes.

When all payments have been made, at the bottom of the View-Sale Screen, uncheck the box named 'This is a layaway. Remove this check when all payments have been collected'. At that point the sale is considered finalized for commission purposes and will be included in reports.

Altering the Payment Schedule

The Layaway Payment Schedule may be altered at any time.

Here's a common example:

Someone made a purchase totaling $117 and made an initial payment of $66 with plans to pay increments of $20, $20 and $11 in the future. (The future dates aren't important.)

He or she decides on November 17th to pay that scheduled payment of $20 plus the last scheduled payment of $11:

  1. For the scheduled $11 payment, change $11 to $0.
  2. Change Pending to Select One.
  3. It is not necessary to uncheck Payment Method.
  4. For the November 17th payment, change $20 to $31.
  5. Change Pending to the method of payment used (Cash in this example).
  6. Click Save/Close or Preview and Print to save changes.
  7. Close the screen and reopen the layaway record to verify that changes have been saved.

  

Layaways and the Cash-Drawer Balance

Initial layaway payments will be included in the till closeout in the appropriate pay method. Payments that are still pending don't show. The Sales Recap has entries for Layaway Payments Pending and Layaway Payments Received.

Layaways and Store Credit

The only way to apply store credit to a layaway is to start the layaway as a Consignor Credit Sale. The first payment can be charged to the Consignor's balance. Subsequent payments would need to be paid some other way.

Layaway Quick Reports

Go to the Layaways on the Main Menu to view Open, Closed, Expiring and Past-Due Layaways. Make selections. Results will appear in the Main Table in BCSS.

Other Layaway Reports

On the Main Menu, select Reports:

...then double click on Sales:

Reports here may be printed, or they may be viewed on screen in the BCSS Main Table. (See Reports for how to create Reports.)

Reports can include or exclude Current Layaways. Reports can include only Current Layaways. Choose those options by checking or unchecking these boxes:

The Sales Recap has entries for Layaway Payments Pending and Layaway Payments Received.


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