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(These instructions apply to  BCSS Deluxe, Diamond and Virtual.)


Use the 'View Item Picture' button on the Sales Invoice Screen to view an image of the item being sold (to verify that price tags have not been switched).

Start a New Sale - Open the Sales Invoice

There are several ways to open the New-Sale Screen:


After taking one of the actions above, one of 2 things will happen.

1.  A list of Buyers will appear IF this box is checked in Program Setup (Sales Tab):

AND no Buyer was selected prior to opening a New-Sale Screen.

Select a Buyer from the list. The New Sale Invoice will open with the Buyer's information pre-entered, or

2.  A New Sale Invoice opens. 'Cash Sale' appears for the Buyer's name (unless a Buyer was previously selected). Replace 'Cash Sale' with Buyer information if desired.

Note that there are 5 Tabs at the top of the New-Sale Screen, Invoice 1, Invoice 2, etc. Up to 5 invoices may be open at any time.

Today's date and the next available Invoice # will be auto-filled. If a Buyer was selected from the Buyers List, additional information like name and address and Credit Limit will be auto-filled (if previously entered in that Buyer's Record).

Enter Items to Be Sold

An item being purchased can be entered 1 of 4 ways:

1.  Enter an Item Listed in Inventory - Click Select from Item List:

and select the item from the List. BCSS will auto-complete the Item ID, Description, Price, Quantity, Tax and Tax %. '% Off' and 'Buyer Fee' may be entered. 'Consignor ID' will be blank (because BCSS knows who owns the item). 'Out Date' and 'Return Date' (not shown) are for rental items.



2.  Enter a Listed Item by Inventory ID - Enter the Item's ID number in this box:

and press Enter. BCSS will populate the Invoice with the Item's Information as above.

3.  Enter an Unlisted Item - Click Enter Unlisted Item:

The Item ID will be generated and entered by BCSS when the Consignor ID is selected.

Click in the box under 'Description' and enter up to 20 characters to describe the item.

Enter Price and Quantity. Click in the Consignor ID box and use the drop-down menu to select a Consignor. Enter a Buyer Fee if applicable.

4.  Enter a Bar Code: (details)



Complete the Invoice

If applicable, values may be entered for Discount, Sold by (Salesperson - Diamond and Virtual editions) and Terms (Prepaid, COD, Net 30). 'Prepaid' is the default and applies to all purchases except COD and Net 30 (which are rarely used by consignment businesses) :

The sale may be marked as Non-Taxable and the Buyer may be added to the store's mailing list by checking 'Send Mailings':

Use the blue down arrow to chose the Method of Payment. BCSS will auto-enter the Invoice Total for the Payment Amount:

If the Payment Amount was not auto-entered, 'Enter amount 1 here' with the amount tendered. Select Deferred Payment if the buyer will take possession now and pay later.

These fields appear at the bottom

showing Subtotal, Discount (if any), Tax and Change Due (auto-computed and filled), and Total. (Tax is carried out to 5 decimal places for reporting accuracy.)

The Discount may be edited.

Finalizing the Sale

Lastly, Click Save to save the Invoice and not print it:

...or click Save, Preview, Print to preview the Invoice and/or print it.

Note that a Sale may be put on Hold BUT first a Consignor (or the House Account) must be chosen. The Consignor can not be changed when retrieving a Sale put on Hold. (If a mistake is made, void the Sale and start a New Invoice.) (details)

or Items may be removed from the Invoice by selecting the item in the table and clicking on:

or an Invoice may be canceled




View a Completed Sale

There are 2 ways to view a completed sale:

1.  Select a Buyer then click on the History tab (at the bottom of the BCSS screen).

2.  Select the sale from the Main Table and chose View Sale from the Sales Menu.

Only these changes may be made when viewing an existing Sale.

To change anything else, the Invoice must be voided and a new one created.


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