Settlement Payment for One Consignor

There are 2 places to prepare a payment for one Consignor -

1. On the New-Settlement Screen
2. In the Disbursements Work Area

1. New-Settlement Screen

When the New-Settlement Screen is opened, BCSS auto-enters the next available check #s. Ignore check #s if payment is other than by check.

To prepare a New Settlement, complete the first payment fields (Check #, Payment Method, Amount):

Split Payments

Payments to Consignors may be split between 2 of these methods - Cash, Check, Credit or Gift Certificate. For Payment 1 select a method from the drop-down menu under Select Payment Method and select another for Payment 2, entering the amounts for each under Amount.

The Consignor's Shop Credit increases when Settlements are made for credit. The Total Account Balance will remain the same while removing the sold inventory from the Unsettled Sales List. The Outstanding Account Balance (Store Credit) can then be used for purchases.

2. Make Payment from the Disbursements Work Area

When a Sale is settled, BCSS creates a Disbursement Record in preparation for payment to the Consignor. Click on Disbursements in the Work Areas Menu to view all Disbursements in the Table.

RIGHT-click on a Disbursement Record to view the Context Menu:

Menu Options:

Edit - Open the Disbursement in an Edit Screen, Make changes, if any, and Save.

Print Check - Begin the Print Checks Process

Toggle Approved Status - Approve or Disapprove a prepared check.

(the other options are for viewing Disbursements on a daily, weekly, monthly or yearly basis, or 'View All'.)

Edit the Check

Clicking on Edit opens the Check-Edit Screen:

There's provision for setting check margins in addition to changing the name of the Payee, the Date, the Amount, Approved Status and Address.

Print the Check

Selecting Print Check from the Context Menu begins the Check-Printing Process by opening the Check-Position screen.

Select which check position to print - 1, 2 or 3 and click to close the window.

A Print-Preview Screen will appear displaying how the check will be printed. If adjustments or corrections are needed, close the Print-Preview Screen and edit the Check Record.

If no changes are needed, select the Printer Icon at the top of the Print-Preview Screen.

When printing for the first time, print a check on a white sheet of paper and hold the printed sheet and a sheet of checks together, one over the other, up to light to verify that the print aligns with the check spaces.

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