Please Note: The prevailing consignor split percentage is the percentage recorded in each item record (which may be different from the default percentage recorded in the Consignor Record). Correct incorrect percentages using the Percentage Tool in the Consignors Work Area.

Consignor % by Category - Assign different Consignor %'s to different categories. Go to Main Menu then Inventory then Categories. Select a Category and enter the appropriate percentage. Click Save/Exit.

Settle for $0 - Process settlements for $0 to remove old settlements that were not entered in BCSS, and/or to process mall charges that are equal to or more than the consignor's balance due. The program will create at least one payment record even if both payment types are 0 (for single settlements but not for batch settlements).

Settlement Adjustments

A Settlement can be increased or decreased manually.

Click on a settlement in the Main Menu:

Enter Additions or Deductions in the appropriate fields:

Settlement totals will be adjusted accordingly.

Enter notes to appear on the settlement statement and notes that are for 'shop eyes only':

Note that neither individual nor batch Settlement will take account balance adjustments (pluses) or account balance credits (minuses) into account. The Settlement will be exclusively for amounts owed Consignors for inventory sold.

To clear a negative Consignor account balance, process a Settlement amount for credit.

To clear a positive account balance left after all settlements have been processed, process a Consignor Credit Purchase or adjust the balance to zero in the Consignor Edit Screen, Account Status tab.

Delete a Settlement

BCSS does not automatically reverse payments associated with cancelled settlements. The program allows the user to decide in each instance what adjustment should be made to the consignor's account.

1. If payment was by cash or check, go to the Disbursement Work Area and mark the disbursement 'Not Approved' by editing the disbursement record.
2. If the payment was Store Credit, edit the consignor record, setting Store Credit to whatever it should be. If the settlement is to be reentered, Store Credit should probably be reset to its value prior to the deleted settlement.

Correcting Settlement Errors

An erroneous settlement can be deleted. All related inventory entries will be reversed. The next time a settlement is processed for the consignor, the inventory items will be presented again for settlement.

Clear a wrong settlement amount by doing a settlement for the item. If a payment needs to be made, change the amount of the payment on the settlement to the correct amount. To make the record go away, process the settlement for zero amount.

It is not possible to delete a commission document. Related Settlement disbursement documents also cannot be deleted, but they can be edited. If a disbursement document status is set to 'Not Approved', the amount will not be included in report totals.

Settlement amounts can be credited to a Consignor's account to fund purchases of store merchandise. To do this, choose 'Credit' as the payment method in the payment area at the bottom right of the Settlement screen. There are two payment lines in the payment area to facilitate splitting the payment into two parts as needed.

Corrections to settlements may be made for unsold items and sold items which have not been settled. To do that, select the Consignor and click on Percentage Tool in the Consignor Work Area Menu, and make the appropriate changes.

Settled Items and Voided Invoices

If an invoice is voided that contains settled items, BCSS does not adjust consignor balances or settlement records. Since actual settlements are tied to actual disbursements (that might or might not be recoverable), it makes sense to let those records stand when a supporting invoice must be voided.

Voiding an invoice adjusts the consignor balance if the items have NOT been settled. For items that have been settled, delete the settlement to adjust the consignor record.

If the settlement/payment is left standing while the consignor record is adjusted by a voided invoice, the settlement record is not supported by item records. Later on it will not be possible to know what transpired.

Important Disbursement Adjustment

A Disbursement Record is created for every Settlement. When a Settlement is deleted, change the corresponding Disbursement Record to 'Not Approved'. Otherwise a higher amount of disbursements will be recorded than has actually been paid.

Find (Orphan) Disbursements with No Corresponding Settlements

Go to Reports then Disbursements and click on Print the Report. (The number of entries in the report can be reduced by setting a Date Range. Remember to check the box.) Orphan Disbursements will display a negative Settlement ID. Find the Disbursement in the Disbursements Work Area and change its status to 'Not Approved'. Repeat the process to find all Orphan Disbursements.

Sold Items Missing After Deleted Settlement

After deleting a settlement and re-doing it, some items may be missing (because they were deleted). In the Consignor's Work Area, select a consignor and click on the Undelete Button to recover them.

Email Support (Add the domain name mm.st to your email program's Approved Senders List or White List to lessen the chance that spam filters will block our emails to you. (Instructions) For phone and remote PC help, contact: Joy Archer, enJoy Consigning Services, 972-898-7921 (NY), Email, or Computer Mechanics, 800-448-1436 (MI), email.