Unsold Inventory Disposal

Unsold Inventory Disposal (Destroy, Donate, Return or Transfer to the House Account)

(This feature is available in BCSS Deluxe, Diamond and Virtual.)

Dispose of Unsold Inventory

Unsold inventory can be destroyed, donated to charity, returned to the Consignor or given to the shop (transferred to the House Account).

Important! The Disposition Option must be set in each Consignor Record:

The default setting is 'Return'. If another option is not elected, items will not be listed for Donate or Transfer as might be expected.

In the Inventory Work Area, select Actions by Bar Code to scan bar codes and select which items to donate, return, transfer to the house account or undelete. Click in the Bar-Code Field, scan bar codes, review the list and select which items to process, then click Record/Print/Exit.

Disposal Codes

Some store owners don't want buyers to know how unsold items will be disposed. Price tags can be printed with Disposal Codes for Destroy, Donate or Return. Store Employees will know the codes but buyers may not. The codes may be changed periodically to maintain secrecy. Set the codes in Program Setup (Inventory).

Assigning Disposal Codes

Locate Disposal Code Settings in Program Setup, Inventory.

Check the 'Show disposal code...' box and enter any characters in the boxes for Destroy, Donate and Return. These codes will be printed on price tags.

If no code is printed on a label then BCSS was not configured for unsold items, or Items are to be auto-transferred to the House Account.

In order for any item to appear in lists for Destroy, Donate or Return, the Consignor Record must be set for either Destroy, Donate or Return.

Destroy (Discard, Delete) an Unsold Item

Locate the owner of the item in the Consignor Work Area.
At the bottom of the screen in the Details Area, Item Tab, select the item.
Click Delete. The item is deleted from inventory.

Alternate Method:

Select the item in the Inventory Work Area.
Click Delete in the Inventory Work-Area Menu (lower left).

Donate an Unsold Item (to Charity)

'Donate' must be the selected option in the Consignor Record for Unsold Items to appear in this list.

Locate the owner of the item in the Consignor Work Area.
Right click and select Donate Items.
Check the item(s) to be donated.
Click Record, Print, Exit and view the print preview.
Print the report if desired. (This is a one-time-only report which can not be recreated. Choose to print the report now if it may be needed for reference later.)
Select the item in the Inventory Work Area table and confirm the deletion note under Notes in the Details Area.

Return an Unsold Item to the Consignor

Locate the owner of the item in the Consignor Work Area.
Right click and select Return Items to Consignor.
Check the item(s) to be returned. ('Return' must be the selected option in the Consignor Record for Unsold Items to appear in this list.)
Click Record, Print, Exit and view the print preview.
Print the report if desired. (This is a one-time-only report which can not be recreated. Choose to print the report now if it may be needed for reference later.)
Locate the item in the list of inventory and confirm the deletion note under Notes in the Details Area.

Transferring an Unsold Item to Shop Ownership (the House Account)

'Transfer to House Account' must be the selected option in the Consignor Record for Unsold Items to appear in this list.

Locate the owner of the item in the Consignor Work Area.
Select House Transfer from the Quick Links Menu
Check the item(s) to be transferred.
Click Record, Print, Exit and view the print preview.
Print the report if desired.
Select House Account in the list of consignors.
Select Items in the Details Area and click on the item transferred.
Select Edit Item in the Consignors Menu.
Click on Notes to view information about the transfer.

Automate Transfers to the House Account

In the Consignors Work Area, set up a new Consignor Account for the shop, just as for any Consignor and check 'This Is a House Account'.
In Program Setup, Consignors tab, check ' Enable the House Account'.
In Program Setup, Inventory tab, complete a Discount Schedule.
Enter the number of days (in the last box) an item is to be for sale before becoming 'unsold'.
On that screen, check 'Process discounts automatically'.
Set the disposal option to 'Transfer to House Account' in each Consignor's record where applicable.

Confirming Auto-Transfers to House Account

When auto-transfer is activated, BCSS automatically removes an unsold item from Inventory (after the period of time designated In Program Setup, Inventory, Aged-Discount Schedule) and adds it to the shop's List of Inventory (in the House Account) with a new Item ID (like 'House-1').

If a partial quantity of the item has been sold, the item record remains in the list (to support existing sales records).

View the record of the transfer in the Details Area in the Inventory Work Area - select the item from the list of inventory items and click on Notes at the bottom:

Default Action

If no settings are made in BCSS regarding unsold inventory, BCSS will do nothing. Of course an unsold item can be handled without involving BCSS. At any time, an item may be destroyed, donated, returned or given to the shop and the BCSS record of the item can be adjusted accordingly, or just deleted.

View Item Disposition

Select an Inventory Item from the Inventory List.

Its Disposal Option is shown in the Details Area (General Tab, at the bottom).

View Consignor's Disposal Setting

Select a Consignor from the table and view the Disposal setting on the Details Tab at the bottom:

Create Reports of Unsold Items

Print or view lists of Unsold Items sorted by disposition: Return, Donate, Destroy or Transfer to House Account.

Select Reports on the Main Menu, then Consignors:

Select the Disposition (Destroy, Donate, Return, Transfer) from the drop-down menu:

View or print the list by selecting one of the options under Print the Report, or View the Report in the Main Table using options under View the Report.

Tax Deduction

The shop may be able to take a tax deduction for items donated to charity if the shop's Consignment Agreement stipulates that items to be donated to charity first become the property of the shop. Documentation is required as to when and what charity organization received the property. It will be up to the shop to determine the estimated resale value and the charity level. Please check with your tax preparer.

For free email support, send us an email. (Add the domain name mm.st to your email program's Approved Senders List or White List to lessen the chance that spam filters will block our emails to you. (Instructions) For phone and remote PC help, contact: Joy Archer, enJoy Consigning Services, 972-898-7921 (NY), Email, or Computer Mechanics, 800-448-1436 (MI), email.