Pawn Tickets (Pawn Forms)

Set Pawn Ticket Number: By default PPSS will number the first pawn ticket as 1. The starting pawn-ticket number can be set in Program Setup on the Pawn Opts tab:

The Generic Pawn Ticket in PPSS

The generic pawn ticket is in place in PPSS to only demonstrate how the pawn ticket may be printed and how it may look. The generic form must be edited to satisfy the requirements of local jurisdictions.

Pawn Ticket Name and Location

By default PPSS is installed in the PPSS folder on the C: Drive in a folder named PPSS. (In older versions of PPSS, the program was installed in (C:\PPSS or C:\Program Files\PPSS or C:\Program Files(x86)\PPSS).

Also by default the name of the file that PPSS reads to create the pawn ticket is named pawn-ticket.txt (charlotte.txt for PPSSc).

If the name or location of the .txt file is changed, in PPSS, click on File (upper left) then Program Setup then Pawn Etc., and change the name or location here:

Also make sure that pawn-ticket.txt is in the designated folder. In this example, it should be in the PPSS Program Folder on C:\ Drive in the PPSS program folder.

Pawn Ticket Construction (Disregard the remainder of this page if you will not be editing the pawn ticket.)

The Pawn Ticket is constructed using 'boxes' with names. In this example of a box, the box contains the color Black and the name of the box is Hair Color:

If the pawner had blonde hair and that was noted in his/her record, the box would contain the word Blonde.

There must be a separate box placed on the Pawn Ticket for every piece of information that is to appear on the ticket: name, address, phone #, height, weight, license #, shop name, date, invoice #, pawn ID, terms, conditions, fees, etc. etc. (See Pawn Ticket Elements below. Click the browser's Back Button to return here.)

Boxes can be different sizes (in width and length). For example, a box containing a paragraph of words will be larger (wider and longer) than a small box for the pawner's weight. Boxes can have borders (as shown above), or not.

Boxes are positioned on the Pawn Ticket by numbers (for top and left margins) entered in the Pawn-Form File. The unit of measure is a 'twip'. There are 1,440 twips per inch so it takes large changes in the number to see significant movement in the position of the boxes (and text).

Opening the Pawn-Form File

No special software program is needed to edit the Pawn Ticket. It can be edited with any simple text editor. Windows includes the text editor Notepad. A way to open Notepad is to click on the Start Button, select Run then type in notepad and click OK.

1. Open Notepad. (Maximize the window if desired.)
2. Click on File (upper left in Notepad).
3. Select Open. The 'Open' window will appear.
4. Double click on C: drive.
   • There are a variety of ways Windows will display the 'Open' window. If the left-side panel is present, it may look something like this:

     

   • If the panel isn't present or if C: Drive isn't readily apparent, click on 'Computer'. If you continue to experience difficulty, click on the Start Button. Click on Help and type 'files and folders' in the Windows search box. Click on 'Working with files and folders'.
5. Click on C: or Local Drive C: or something similar denoting the C: drive. (red arrows above)
6. Click on PPSS.
7. Click on sample-ticket.txt. Other options: pawn-ticket-narrow.txt (allows more space at the bottom for text); and pawn-ticket-narrow-boxes.txt (places box borders around entries). These tickets may be viewed in PPSS by changing the path to the ticket(s). Go to File, Program Setup, Pawn Etc. and select the pawn ticket there. For example, select the 'pawn-ticket-narrow.txt' file. Click Save/Exit then preview a pawn ticket in the program:



8. Click on File.
9. Select Save As.
10. For 'File name' enter pawn-ticket.txt
11. Click Save.

So far we have opened the file named 'sample-ticket.txt' in Notepad and we've saved a copy of that file in C:\PPSS. The original file sample-ticket.txt will remain unchanged.

The name of the copy of sample-ticket.txt is pawn-ticket.txt. This is the form that we will edit and that PPSS will use to print pawn tickets.

Next we will edit pawn-ticket.txt for your business. Don't worry. If things get messed up, we can start over by reloading sample-ticket.txt.

The following procedures are for editing the pawn ticket. The content of pawn-ticket.txt may look intimidating at first but when we are through, it will all make sense.

Editing the Pawn-Form File

It is necessary to understand 1) every character in the Pawn-Form File and 2) how to change characters to achieve the end result of a well-designed form.

There are 2 ways to make an entry on the form with lines:

1. Double lines - The first line names the box, and positions the name of the box on the form. The second line defines the size of the box and positions it on the form (usually right after the box name). Example:
   • 25~~2500~~8200~~220~~1500~~Ticket~~-1~~0
     26~~2500~~9000~~220~~1400~~~~47~~0
2. Single lines adding only text to the form. Example:
   • 1~~1100~~5000~~220~~2000~~~~20~~0

This is the line in pawn-ticket.txt that controls the position and content of the 'box' for the Ticket Number:

25~~2500~~8200~~220~~1500~~Ticket~~-1~~0

• The number 25 is the number of the line. The next line will be numbered 26 of course. Each line will have its own number and line numbers must be sequential.
  • Line numbers must not be duplicated.
  • Lines starting with // and ending with // (not shown here) are 'internal notes'. They are not used by PPSS in printing the form. They are used as notes to anyone who might view or edit the code.
• The characters ~~ separate line entries. These characters won't be edited. In the example above, the 'line entries' that will be edited are 25, 2500, 8200, 220, 1500, Ticket, -1 and 0.
• The next 4 characters (2500 in the above example) control the 'top margin' or the space (measured in twips) from the top of the page down to the box. Increasing the number pushes the box further down the page and vice versa.
  • Large changes in the numbers are necessary to see significant changes in position.
• The next 4 characters (8200 in the above example) control the left margin or the spacing from the left edge of the paper to the box. Increasing the number pushes the box further across the page and vice versa.
• The next 3 characters (220) and the 4 characters after that (1500) set the length and width of boxes. All boxes that contain few characters (like eye/hair color, license #, etc.) should have the same length of 220 for uniformity. In this example, box heights are 220 which provides correct line spacing between boxes.
• In the example, the name of the box is 'Ticket'. When PPSS prints the form it will place the ticket # in this box and the ticket # will appear on the printed page right after 'Ticket'.
• The -1 only means that there is no relationship with the database. Just ignore it.
• Change the 0 at the end of the line to 1 to place a border around the box.

In this example at the bottom of pawn-ticket.txt:

1. 52 = line number
2. 11100 = The box (containing the text) appears on the page 11,100 twips from the top of the page
3. 1400 = The box is 1,400 twips to the right of the left side of the page.
4. 660 = The box is 660 twips in height.
5. 8900 = The box is 8900 twips in width.
6. The text, "Any personal property... no further notice is necessary." is located between (8900~~) and (~~-1~~0)

Customized Pawn Tickets

Each U.S. state and all local jurisdictions have their own requirements for what must appear on an 'approved' pawn ticket, making it impractical to have all possible pawn tickets in PPSS.

Instead, you may request a customized Pawn Ticket from PPSS support for a nominal fee of $99. Contact support for assistance.

Please note that the generic pawn ticket uses the Tahoma 9pt font.

Pawn Ticket Elements

In the example (26~~2500~~9000~~220~~1400~~~~47~~0), the number 47 determines that the ticket # will be placed in that box. Below is a list of variables that can be placed in boxes (and positioned on the ticket). For example, the ticket is listed as 47 - Loan ID (Ticket #).

To change the content of a box, change the numbers that appear (where 47 is positioned) to the desired value.

Different sets of custom User-Defined Groups can be created and accessed using these codes.

0 - Pawner Name
1 - Complete Address
2 - Street 1
3 - Street 2
4 - City
5 - State
6 - Zip
7 - Phone 1
8 - Date Of Birth
9 - Height
10 - Weight
11 - Sex
12 - Race
13 - Hair Color
14 - Eye Color
45 - ID 1 Type
15 - ID 1
46 - ID 2 Type
16 - ID 2
43 - Employer
44 - Employer Phone
107 - Today's Date
128 - Email Address

20 - Shop Name
21 - Shop Complete Address
22 - Street 1
23 - Street 2
24 - City
25 - State
26 - Zip
50 - Shop Phone Number
51 - Business Email
52 - Business Web Address
18 - Employee Make New Pawn
19 - Employee Redeem Pawn

47 - Loan ID (Ticket #)
27 - Loan Date
29 - Loan Time
28 - Due Date: 1st period
91 - Due Date: 2 periods
92 - Due Date: 3 periods
93 - Due Date: 4 periods
30 - Redeem Date (actual date redeemed)
31 - Forfeit Date (actual date forfeited)
32 - Next Payment Due
48 - Grace Period + Hold Period 102 - Maturity Date + Grace Period

33 - Currently-Accrued Interest
34 - Accrued Fees
35 - 33 + 34
36 - Loan Amount
37 - 33 + 34 + 36 (Payments Collected - Current actual cost to redeem)
38 - Interest Rate - APR for current actual charges
90 - APR For Charges at End of First Period as a Percent
39 - Lost Ticket Fee
40 - Late Fee
42 - Gun Fee
106 - Fees - Partial and Periodic Payments (includes 'Add Extra Fee')
119 - All Fees Except Lost Ticket Fees, Late Fees, and Gun Fees

83 - Check Net Payout
84 - Loan Net Payout
85 - Buy Outright Net Payout
99 - Payday Loan APR
100 - Net Payday Loan Paid Out
101 - Direct-Buy Total Payout

86 - Total of Payments Received
88 - Projected Interest + Fees For 1st Period
97 - Fees + Loan Amount - Payments
98 - Pawn Payments
120 - Periodic Fees + Storage
121 - Storage
122 - Storage Rate (from New Pawn)
123 - Periodic Rate Per Month
127 - Loan Maturity Date
129 - Loan Amount + Late Fee
130- Late Fee
131 - Lost Ticket Fee

103 - Amount To Redeem At Maturity Plus Grace
89 - Redeem Amount Plus Late Fees If Pawn Is Redeemed During Grace Period
41 - Redemption Amount - if the pawn has been redeemed

108 - Projected Redeem Amount at End of 1st Period Less Payments Received
109 - Non-Prorated Finance Charge for period 1
110 - Non-Prorated Finance Charge for period 2
111 - Non-Prorated Finance Charge for periods 3 and 4

49 - Interest Accrued for 1 Period
113 - Projected Interest Accrued in Period 1
114 - Projected Interest Accrued in Period 2
115 - Projected Interest Accrued in Periods 3 and 4
116 - Projected Interest Accrued in first 2 Periods
117 - Projected Interest Accrued in first 3 Periods
118 - Projected Interest Accrued in first 4 Periods
87 - Projected Redeem Amount at end of 1st Period
104 - Projected Redeem Amount at end of 2 Periods
105 - Projected Redeem Amount at end of 3 periods
112 - Projected Redeem Amount at end of 4 periods
124 - Interest + fees for 1st 2 periods
125 - Interest + fees for 1st 3 periods
126 - Interest + fees for 1st 4 periods
88 - Interest + fees for 1st period
17 - Item List
Fields for first 6 items on pawn:
53,153,253,353,453,553 Firearm Gauge (UDG 5)
54,154,254,354,454,554 Firearm Type (UDG 6)
55,155,255,355,455,555 Firearm Barrel (UDG 7)
56,156,256,356,456,556 Firearm Action (UDG 8)
57,157,257,357,457,557 Firearm Finish (UDG 9)
58,158,258,358,458,558 Jewelry Size (UDG 10)
59,159,259,359,459,559 Jewelry Type (UDG 11)
60,160,260,360,460,560 Jewelry Metal (UDG 12)
61,161,261,361,461,561 Jewelry Gender (UDG 13)
62,162,262,362,462,562 Jewelry Style (UDG 14)
63,163,263,363,463,563 Jewelry Karat (UDG 15)
64,164,264,364,464,564 Stone 1 Shape (UDG 16)
65,165,265,365,465,565 Stone 1 Color (UDG 17)
66,166,266,366,466,566 Stone 1 # Stones (UDG 18)
67,167,267,367,467,567 Stone 1 Carat (UDG 19)
68,168,268,368,468,568 Stone 2 Shape (UDG 20)
69,169,269,369,469,569 Stone 2 Color (UDG 21)
70,170,270,370,470,570 Stone 2 # Stones (UDG 22)
71,171,271,371,471,571 Stone 2 Carat (UDG 23)
72,172,272,372,472,572 Pawner Identifying Marks (UDG 24) (not for Florida)
73,173,273,373,473,573 Item Owner Applied Number
74,174,274,374,474,574 Item Serial #
75,175,275,375,475,575 Item Brand (UDG 1)
76,176,276,376,476,576 Item Model (Item Details)
77,177,277,377,477,577 Item Description
78,178,278,378,478,578 Item Category
79,179,279,379,479,579 Jewelry Weight (UDG 2)
80,180,280,380,480,580 Stone 1 Weight (UDG 3)
81,181,281,381,481,581 Stone 2 Weight (UDG 4)
82,182,282,382,482,582 Item Price
220,320,420,520,620,720 Quantity

For support please Email the Help Desk