Address Labels
 Previous Top Next  

(Available in Deluxe, Diamond and 24karat)

Address Labels are printed on 1" x 2 5/8" adhesive labels, 3 across, 10 down, 30 labels per sheet. The Avery Label #s are 5160 (LaserJet), 8460 (bubblejet) and  4144 (dot matrix).

Identify and Group Records to Print Labels

Make settings in PPSS to determine which labels are to be printed.

Click on Labels on the Main Menu:


Select Pawners or Buyers. (Labels for Employees are not available.)


Any settings may be made on the screen to define for whom to print labels.

For example, to print labels only for Active Pawners who are to receive Payment Reminders, check Active Only and check Payment Reminders:


Another example - Print labels only for Pawners with Pawns Outstanding between $50 and $200:

Note that the box must be checked for the range ($50-$200) to apply.

Sort Labels

The print output may be sorted by ID, Name, New-Pawn Date or Redemption Date.


Print the Labels

3. Select Mailing Labels on Avery Stock:


Labels will be displayed on a 'print-preview screen'.


If undesirable names appear or if some are missing, close this screen and change the settings to add or delete names, then preview again.

Use the Printer Icon to go to the Windows Print Setup Screen:

When the labels are correct, first print one sheet of labels on a white sheet of paper and hold the printed sheet and a sheet of labels together up to light to verify that the print aligns with the labels.

If the labels are printing correctly, shut the printer off and turn it back on to clear the print job. Repeat the steps above and print only one sheet of labels for a second verification. If that's OK, add more sheets of labels to the printer tray and finish printing.

If labels are printing incorrectly -

1. Turn the printer off to stop the printing process.

2. Go to Start > Settings > Control Panel > Printers. Click on the listing for your printer. Click on 'Document' then Stop Printing.

3. Turn the printer back on and clear the paper.

4. Change settings on the PPSS Labels Screen to add or omit labels.

5. Use the Label Margins Adjustment Settings to properly align print position (and record these numbers for future reference): Most laser-style printers use margin settings (Left) 350 and (Top) 800-850. For 'All-in-One' fax/printer/copier/scanners, try settings of (Left) 350 and (Top) in the 1900 to 2100 range. For the Hewlett-Packard All-in-One: 1500

If the last column of labels is cropped with a left-margin setting of zero, try a negative number.

6. Repeat these steps until the desired labels are printing correctly.

Helpful Tip:

If only a few labels are needed or the persons for whom labels are needed can't be grouped or isolated using the available settings, edit each person's record by adding some unique text to the User Text Field. Enter the word 'label' for text for example, then for report settings, enter 'label' (no quotes) in the User Text field. Only records marked with the unique User Text 'label' will be included in the list.

This can also be done using the User Date field. Enter the same date for select persons then in report settings check User Date and enter the unique date. Only those with that date in their User Date field will be included in the Report.

In addition to tracking consignors, PPSS Diamond tracks customers. Buyer records include fields for Demographics which can also be used in the same manner as User Text and User Date.

Partial Sheet of Labels

If a partial sheet of labels is being used, count the number of used labels on the sheet and set Print Labels from # to the next highest number. This will tell PPSS to skip the first used label locations and start printing on the first available label on the sheet. Remember to feed the partial sheet of labels with the used section first.


For support please Email the Help Desk