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Welcome to the New Pawnbroker Pawn Shop Software Program

You are viewing the User's Guide. It's helpful to keep the manual open while working with PPSS for quick answers to questions.

Click here to print this manual. (The manual is over 100 pages. It might be best to print one page at a time as each page is needed - by holding down the Control Key and pressing P while viewing the page.)

In PPSS, click on Help then click on Tutorial for an overview of the program. Your browser may present a warning at the top of the browser window like this:

Click on the warning and select 'Allow Blocked Content'.

PPSS Overview

PPSS is tiered in features and price. PPSS Intro has basic pawn features. PPSS Deluxe, Diamond and 24karat add features for more sophisticated needs. Please see Compare PPSS Editions.

Sample Data

1. To load sample data, in PPSS, click on Utilities (upper right) then click on Restore Database then navigate to C:\PPSS\Database Demo and click 'Save'.
2. To wipe the database clean, use the same process and navigate to C:\PPSS\Database Blank and click 'Save'.
3. To save data that you have entered, in PPSS click on Utilities then 'Backup Database Locally'. Create a new folder to house the data and click 'Open'.
4. To make an additional (free) copy of data files on our server (for safe keeping) click on Send Data (upper right in PPSS).

The design of the PPSS User Interface puts important information and common functions within easy reach. The important aspects of your business are readily at hand.

This is the new PPSS 'User Interface'. (The red numbers are for reference only and do not appear in the program.)

PPSS is comprised of 7 basic sections. With a little practice, most people find PPSS very easy to use.

1.  Function Keys (F1-F12 Function Keys) - Press one key to access the most important features and information. For example, press the F1 key to open the PPSS Manual.

2.  The Main Menu also provides quick access to features and information:

1. Click on File then Program Setup to configure PPSS for your shop.
2. Click on Inventory to set up Inventory Categories and use several options related to Inventory.
3. Click on Labels to print price labels on sheets of labels (using a laser or dot matrix printer) or thermal labels using a thermal label printer.
4. Click on Reports and make settings to produce reports for specific information.
5. Click on Sales for options related to managing sales-related activities.
6. Utilities provides a number of options for managing data.
7. Help offers options for updating the program, contacting us and finding information.
8. Clicking on Consignment switches PPSS to Best Consignment Shop Software (optional module).
9. Pressing Send Data uploads a copy of data files to our server for an additional data backup. (free service)

3.  Making selections in the Work-Areas Menu switches PPSS work areas or 'screens'. The Work Areas in Deluxe, Diamond and 24karat are Disbursements (mostly checks), Inventory, Pawners, Pawns and Sales. (Diamond and 24k includes Buyers and Employees.)

4.  When a Work Area is selected, Functions and information related to the Work Area are presented. For example, when Buyers is selected, functions related to buyers (lower left) are listed like ATF (form) 4473, Credit Memo, Delete Buyer, Edit Buyer, etc.

5.  The Main Table lists IDs and Names:

Listings in the table may be limited to those records added or edited Today, this Week, this Month or this Year by pressing those options on the Time-Sort Bar:

('View All' shows all records again.)

6.  Selecting a person or item in the Main Table presents information about that person or item in the Details Area at the bottom of the screen. Selecting a buyer, for example, displays Name, Address, Email Address, etc.

Additional information is available by clicking on the colored tabs:

7.  The most common information and functions are easily accessed in the Quick-Links Menus on the right. Each Work Area has its own set of Quick Links. Here are the links in the Buyers Work Area:

$ Volume displays a Print Preview of the total amount of purchases made by the buyer $ Volume (table) shows the same information in the center table. Last Purchase (table) show the last purchase made by the buyer in the center table. New Sale opens the New-Sale Screen with the Buyer's information entered as the buyer. New Wish matches incoming items with expressed interests of buyers. # Purchases shows buyers by purchases in Print Preview. Purchased Today displays purchases made today Purchased Week lists this week's purchases.

Your First Pawn (Click on the links. Use the Back Button to return to this page.)

1. Create a Pawner Record.
2. Create a New-Pawn Record or New Buy Outright Record. (More than 1 item may be entered.)
3. Print Ticket.
4. Forfeit a Pawn.
5. Print a Price Label.
6. Make a Sale.

Related:

New Features - What's new in PPSS: customized pawn tickets, drivers license scanning (in all states except TX) and more.

Program Setup - Instructions for making default settings in PPSS for your business.

Software Features - Links to information about check cashing, consignment, gold, layaways, pawns, payday loans and resale (buy outright).

For support please Email the Help Desk.