Retail items may be added to inventory prior to selling them or they may be added to the sales invoice at the point of sale.
In PPSS, House Account refers to the account for your business. All retail items are sold through the House Account.
Follow these procedures for selling retail items:
Enter Inventory Prior to POS (Point of Sale)
Press F6 (New Retail Item) -
On this screen -
The Account ID will be auto-entered as House.
The next Item Number will be auto-entered along with a Quantity of 1 and the current date.
The Description is limited to 20 characters because it appears on price labels.
Details can be up to 100 characters and they appear in Detailed Reports and Detailed Labels.
Enter a
Unit Cost, a
Sales Price and change the
Quantity if necessary. (
Location refers to network locations (POS stations) and is optional.) 'Location' should not be used for any other purpose, like relating the item to a store department or jewelry case.
Choose a
Category. (Go to Main Menu > Inventory > Categories to set up Categories. See
Categories for details.)
Hint: When adding several items for the same category, in PPSS, go to File then Program Setup then Inventory and set the default category for the items being entered. This will avoid having to select the category for each item entered.
User-Defined Inventory Groups are used to add detail to the categorization of inventory. (See
User-Defined Groups.) For many stores the added detail provided by UDGs is not necessary.
Click OK to add the item to PPSS inventory.
Note: As an alternative resale items may be entered on the New-Pawn Screen by checking 'Buy This Item Outright':
When 'Buy This Item Outright' is checked, the field named 'Fees' will change to 'Paid Out'. Enter the amount paid for the item in that field.
In the optional Consignment Module, resale items can be managed by checking 'Buy This Item Outright' on the New-Item Screen.
Selling Retail Items in PPSS
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